ALL INDIA ATOMIC ENERGY
CENTRAL SCHOOL AND JUNIOR COLLEGE
TEACHERS’ WELFARE ASSOCIATION
(ACTSWA)
CONSTITUTION
AND
BYE-LAWS
ALL INDIA ATOMIC ENERGY
CENTRAL SCHOOL AND JUNIOR COLLEGE
TEACHERS’ WELFARE ASSOCIATION
(ACTSWA)
H.O. ANUSHAKTINAGAR, MUMBAI 400 094
1. DEFENITION:-
(a) Membership: The Association shall consist of teachers, lab attendants, librarians and library attendants, vacation staff in general of Atomic Energy Central Schools and Junior Colleges under AEES.
(b) School/Junior College means Schools/Junior Colleges under ATOMIC
ENERGY EDUCATION SOCIETY, Anushaktinagar, Mumbai
(ii) Membership will be extended to the employees, as in 1 (a) from Schools and Junior Colleges situated in different states of India, when they (members from categories mentioned in 1 (a) join the Welfare Association.
(C) ASSOCIATION means ALL INDIA ATOMIC ENERGY CENTRAL SCHOOL AND JUNIOR COLLEGE TEACHERS’ WELFARE ASSOCIATION.
(D) AREA means the area under the jurisdiction of Mumbai till membership as 1(b) (ii) is not enrolled and thereafter area wherever Schools/Colleges as at 1(b) (i) are located.
2. NAME:-
The name of the body will be ALL INDIA ATOMIC ENERGY CENTRAL SCHOOL AND JUNIOR COLLEGE TEACHERS’ WELFARE ASSOCIATION.
3. AIMS AND OBJECTIVES.
(a) This association shall be non-political
(b) To work for an adequate fulfillment of the educational needs of the students of AEES schools.\
(c) To advance and safeguard the academic, professional and economic interests of teachers in general.
(i) To organize meetings, seminars, conferences, debates and other programmes on educational, social and cultural activities for the teachers students and staff of Atomic Energy Central Schools and junior Colleges.
(ii) To organize short-terms refresher-courses for advancement of the professional skills of teachers in collaboration with proper agencies such as NCERT, CBSE, BASE, Nehru Science Centre UNESCO Central and State Departments of Education etc.
(d) To hold ensure that every teacher members gets his fundamental and social rights (guaranteed under the Constitution of India) protected.
(i) To negotiate with the competent authorities of AEES and its Local Managing Committees as applicable for the redresal of the collective grievances.
(ii) To extend benevolent help to the members and their families in cases of emergency and at the time of need.
(e) To foster a spirit of UNITY AND FRIENDSHIP among the members.
(f) To strive for harmonious relations between the teachers, and AEES.
4. METHODS.
With these objectives in view the Association shall
a) Co-operate, give and seek affiliation with the organizations of teachers in India particularly those having similar object.
b) Represent the point of view of the teachers to the forum/machinery formed by AEES.
5. MEMBERSHIP
Member will be
a) A teacher, lab attendant ,lab assistant,librarian, library assistant and library attendant, vacation staff in general, serving in Schools/Colleges under AEES will be treated as a member provided he/she has paid the subscription due as a members of the Association Membership will extended in future as at a(b)(ii)
b) A member shall be deemed to be a member even if his/her services have been dispensed with by AEES till his/her appeal is finalized by the appropriate forum/machinery or any court including the Supreme Court provided the Association so decides by a resolution of the CEC.
6. THE CENTRAL EXECUTIVE COMMITTEE AND ITS ELECTION:-
a) The central Executive Committee (CEC) shall be the supreme executive
body of the association and shall consist of
1) One Hon. President duly elected
2) One Hon. Vice-President duly elected
3) One Hon. General Secretary duly elected.
4) Four Hon. Joint Secretaries duly elected
5) One Hon. Treasurer duly elected
6) Three Hon. Joint Treasurers duly elected
7) Area Secretaries as per the number of Areas in operator
8) One member from each Area in operation to be elected at and from the
delegates to the Biennial Conference.
(b) ELECTION:-
a. The election to the posts in 6a (1), (2),(3),(4),(5)(6) & (8) above. If contested,
will be held at the Biennial Conference.
b. The CEC will have the right to co-opt up to four members if vacancy of CEC
Member arises due to resignation, retirement etc.
c. The Retiring General Secretary, if he does not contest any seat under 6a
(1) (2) (3) or fails to get elected if he contests, shall ipsofacto, be a member of the new CEC
d. All Area Secretaries shall be ex-officio members of the CEC
e. All elected members of the CEC shall be elected at the Biennial Conference
f. For the purpose of election, a panel of election officers of one or more (in odd
number) shall be appointed from the sister associations in the area at which the Biennial Conferences is held.
g. The election officer (s) shall satisfy himself / themselves about the various
arrangements (including the list of delegates) before proceeding with the election. Decision of the election officer(s) as to the adequacy of arrangements shall be final
7. BIENNAIL CONFERENCE :-
a. The Biennial Conference will beheld every alternate year in the three meeting
ending with January at a place to be chosen by the CEC in its last meeting
before such Conference.
b) The Biennial Conference will be attended by delegates from Areas in operation
and have conducted elections in the respective Areas before the Conference.
c. The Biennial Conference shall elect the constituents of CEC as at 6 a
d. The Biennial Conference shall be the supreme policy making body of the
Association.
e. The Conference shall appoint Auditors to scrutinize the Statements of Accounts
of the CEC and shall consider and adopt the report of Auditors.
f. The position of the Conference in respect of all matters vis-à-vis the CEC shall
be one of superiority.
8. AREA COUNCIL
a) The Area Council for each Area including Mumbai shall be composed of
representatives from schools/colleges or from each shift of the schools/colleges
where shift exist, elected by the voting members of the respective schools/colleges of the area in the ration of 1 representative for 20 members or a
part thereof. The election shall be held biennially at a time to be fixed by the
CEC and shall be held before the Biennial Conference.
b. The representative elected under 8(a) above, shall be delegates to the Biennial . Conference
c. The representative elected under 8 (a) above, shall elect from amongst
themselves an Area President, An Area Secretary and Area Treasurer.
The Area Council shall meet at least six times a year.
To consider and adopt the reports submitted by the CEC from time to time.
i) The Area Council shall have the right to initiate resolution.
ii) Resolutions of the Area Council will be recommendatory vis-à-vis the CEC. In case of disagreement they shall be referred to the Biennial Conference.
iii) The meeting of the Area Council shall be convened by the Area Secretary with a clear notice of three days.
iv) Member of the CEC shall have the right to vote at the meeting of the Area Council.
v) Office bearers of CEC on transfer etc. from one area to another shall become ex-offcio members of Area Council of such Area where they join duty.
d. If a requisition for calling a meeting of the Area Council signed by a half of the members of the Area Council is sent to the Area Secretary, he in consultation with Area President shall convene the requisitioned meeting of the Area Council within a fortnight of the receipt of the requisition failing which the requisitions shall call the meeting themselves with a ten days notice to the CEC.
e. Any dispute of irreconcilable nature in an Area Council shall be referred to the General Body of the Area within one month of such a dispute arising, for speedy settlement, with appropriate communication to the CEC.
f. All Area Councils shall have a minimum of five members each irrespective of the ________________members in the Area. However the number of delegates to the Conference shall be restricted by the ratio 1 per 20 voting members or a part thereof for the Area.
9) VOTING
a) All members as outlined under 9 (b) shall have the right of voting.
b) The right of voting in a meeting of the Area General Body shall accrue to a member only after one month of his/her enrollment as a member. Once a member has acquired the right he/she holds it for the full period for which he/she may paid the subscription and the subsequent year. Such members as have paid their dues can attend the meetings of the General Body (only voting members shall have the right to participate in the election.)
Note: The membership books received by the office on or before the 15th September every year will be valid for the preparation of the list of members eligible for voting.
c) The person in the chair shall vote in case of a tie.\
d) All contested elections shall be by a ballot and by cumulative vote.
e) Quorum: - One fifth of the total members shall form the quorum for the meeting of the General Body of the Area unless stated otherwise. When a meeting is adjourned for want of quorum, no quorum shall be necessary for the adjourned meeting.
10) AMENDMENT(S) TO THE CONSTITUTION
a) Amendments to the Constitution may be proposed by
i) The CEC
ii) The Area Council
iii) A proposal in this connection made by the CEC shall be
communicated to all Areas at least two months before the Biennial/Special Conference
iv) A proposal in this connection if made by an Area Council shall be communicated to the CEC at least four months in advance for onwards communication to the other Areas
b) A proposal made vide provision 10 (a) above shall be placed at the Biennial Conference convened after the receipt of the proposal for consideration and adoption/ rejection/correction. A special meeting of the delegates at the Conference last held may also be called for the purpose with a notice of one month should the next Biennial Conference be more than six months away
c) The Constitution may be amended by the affirmative votes of at least 2/3 of those present and voting at the Biennial/Special Conference
d) A change in the Bye-laws can be effected by the majority of the vote at the Biennial/Special Conference.
BYE-LAWS
11 FUNCTION
a) The President or in his absence the Vice-President or in his absence a members present shall preside at the Biennial Conference and the meeting of the CEC
b) The CEC shall
i) Have full control over the management of the affairs of the Association including that of the Area Council
ii) Prepare its own budget
iii) Pass half-yearly accounts.
iv) Give charge to the new CEC at a joint meeting of the out-going and in-coming CEC to be called by the retiring General Secretary.
c) The General Secretary shall
i) Call the meeting of the Biennial/Special Conference.
ii) Call the meetings of the CEC at the instance of the President carry on the correspondence take down minutes and record them in the minute-books
iii) Held the Treasurer in collection of the arrears and subscription of members and enrollment of the new members.
iv) Do such other work as may be assigned to him by the CEC from time to time. In case of the emergency he will act in consultation with the President;
v) Sue and be sued in the name of Association in legal matters.
d) The Join Secretaries will assist the General Secretary when necessary
and hold his charge in his absence.
e) The Treasurer will
i) Keep accounts and submit them to the CC as required from time to time.
ii) Will be charge of the collection of arrears and subscriptions of members and enrollment of new members.
iii) Will submit a report at the end of the year to the CEC on the financial position of the Association.
iv) Will submit on behalf CEC the statements of accounts duly audited for scrutiny and approval at the Biennial Conference.
v) Will maintain an up-to-date register of Members, in co-operation with the General Secretary;
vi) Do such other work as may be assigned to him by CEC from time to time
f) The Join Treasurers will help the Treasurer in the collection of arrears and subscription of members and enrollment of new members and do such other work as may be assigned to them by the CC from time to time.
g) The function of the office bearers at the Areas shall be modeled on that of the office bearers of CEC.
12. SUBSCRIPTION.
a) Subscription for an ordinary member shall be Rs. 120/- (Rupees One Hundred & Twenty only) per annum, Rs. 500/- (Rs. Five Hundred Only) as a LEGAL AID FUND and Admission Fee will be Rs. 10/- (Rupees Ten only)
b) All Areas shall remit a proportionate share, to be decided by the CEC, of the subscription collected to the CEC not later than three months of the close of the financial year with full particulars of subscription.
c) Such Areas as have failed to comply with 12 (b) above may be suspended by the CED after due notice till such time the arrears is not cleared.
13 MEETINGS
a) CEC meetings
i) The CEC shall meeting every six months or often in required
1/5 members of the CEC shall form the quorum
ii) At least 15 days notice of the meetings must be sent to the members at their last known addresses.
iii) For an urgent meeting only 2 days notice shall be enough
iv) The General Secretary, in consultation with the President may transact any urgent business by a circular
v) A member of the CEC remaining absent without leave for three consecutive meeting will forfeit his seat but the CEC may on his applying reinstate him for reasons to be noted in the minute book
vi) If a requisition for calling a meeting of the CEC signed by 10 members of the CEC is sent to the President of the CEC then the President can ask the General Secretary to call such a meeting within 30 days from the receipt of requisition.
b) Area General Body Meeting.
i) The Annual General meeting of the Area, of which at least seven days notice shall nave been give shall be held not later than 31st July of every year. It shall transact the following business.
1) Adoption of work done during previous year and the passing of the statement of Accounts for the year.
2) Any other business arranged by the Area Council or allowed by the Area President.
ii) A Special General Meeting of the Area Council may be called at the instance of the Area Council to transact such business as may arise from time to time. At least seven days notice of such meeting shall be given specifying the purpose for which the Meeting is being called.
iii) An Extraordinary General Meeting of the Area shall be called by the Area Secretary on a requisition signed by 1/8 of the voting members within 15 days of the receipt of such requisition. The requisition shall contain notice of the specific resolution or resolutions to be moved at the meeting an only such resolution or resolutions shall be considered at the meetings. If no such meeting is convened by the Area Council within the Specified time, the requisiteness after giving a fortnight’s notice to the CED may call a meeting of the General body of the Area themselves.
Iv) Quorum as per 9(e)
14. MINUTES
The meeting of any body will confirm the minutes of the previous meeting of the same body
15. OFFICIAL YEAR
The Official year of the Association shall be form the 1st April to the 31st March next.
16. MISCELLANEOUS
a. All resolutions at the meeting shall be decided by a majority of votes.
b. Ordinarily vote shall be taken by a show of hands, but if a poll is demanded by at least three members rising simultaneously in their eats the House will decide first on such demand before transacting any other matter
c. No quorum is required for any meeting adjourned for want of quorum. The meeting may be held again on the same day after a break of 10 to 15 minutes or on a day not later than 8 days.
d. Notice of the Annual General Body Meeting of an Area shall be prominently displayed on the notice boards and shall be of a clear seven days.
e. The new CEC and the new General Secretary will begin to function only after taking charge from retiring CEC at a joint sitting.
f. A vacancy in the EC shall not invalidate any action on its party
g. Vacancies of General Secretary and the Auditors shall be filled up by election at a special meeting of the CEC wthin three months o the vacancy (ies) arising.
h. The CEC shall prescribe the functions of the subcommittees that it may appoint and delegate any of its powers to such committees if necessary.
i. Any matter once decided shall not come up again before the same body within three months, unless allowed by 2/3 of the members present
j. Any matter considered at a particular meeting can be re-opened at the same meeting if allowed by 2/3 of the members present.
17 FUNDS.
a. All funds belonging to the Association shall be deposited in a bank or banks to be selected by the CEC in the name of ACTSWA and maintained by the President the General Secretary and the Treasurer. Any two of the three shall operate the account(s) provided the Treasurer is one of the operators.
b. The Treasurer may keep on hand a sum not exceeding Rs. 1000/- for current expenses.
c. In respect of the Areas, the accounts shall be in the name of Area Council ACTSWA and maintained by the Area President, the Area Secretary and the Area Treasurer. Any two of the three shall operate the account provided the Area Treasurer is one of the operators.
d. The Area Treasurer may keep in hand a sum not exceeding Rs. 500/- for current expenses.
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