LOW GRADE MAY EFFECT PROMOTIONS OF GOVT. SERVANTS

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No.11059/23/2008-AIS- III
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
******
NewDelhi, the 4th June,2009.

To The Chief Secretaries of All States / Union Territories.
Subject:- The All India Services (Performance Appraisal Report) Rules, 2007 - Instructions regarding numerical grading.
Sir / Madam,

With the implementation of the All India Services (Performance Appraisal Report) Rules, 2007, the conventional gradings awarded to the members of the All India Services in the old All India Services (Confidential Roll) Rules, 1970 has been changed to numerical gradings in a scale of 1 to 10, where 1 refers to the lowest grade and 10 to the highest. The Government of India instructions issued on 18 th July, 2008 envisages that high credit should not be given to the members of the Service in a routine manner by the Reporting/Reviewing Authorities and this should be restricted to 20% of the officers under their supervision. Further, the Government of India instruction issued on 3 rd December, 2008 provides that any grading of more than 8 for each attribute must be justified by giving reasons in writing in a separate sheet.

2. For the adoption of the new system of Performance Appraisal, it hasbeen observed that in the absence of commonly understood benchmark, thereis wide disparity in awarding numerical grading amongst reporting authorities.In order to bring about uniformity in the interpretation of numerical grades,the following guidelines are issued which Reporting Authorities may keep in mind while awarding numerical gradings:

i. Members of the Service graded between 8 and 10 will be rated as 'outstanding' and will be given a score of 9 for the purpose of calculating average scores for empanelment/promotion.

ii. Members of the Service graded between 6 and short of 8 will be rated as 'very good' and will be given a score of 7.

iii. Members of the Service graded between 4 and 6 short of 6 will be rated as 'good' and given a score of 5.

iv. Members of the Service graded below 4 will be given a score of zero.

3. Assessment of numerical grading in the above manner will be done forthe purpose of promotion/empanelment and for utilizing PARdocument for any purpose pertaining to personnel management.

4. These instructions may be brought to the notice of all the All India Service Officers working under your charge.
faithfully,

(G.C. Pandey)

Under Secretary to the Government of India

Tel: 23092285

Government servants will have to go the extra mile to earn good grades for getting promotions as a score below four in the 1-10 range could hamper their prospects.
A new system of Performance Appraisal of numerical gradings brought out by the Personnel Ministry says that members of the All India Services graded below four will be given a score of zero.
Members of the service graded between eight and 10 will be rated as 'outstanding' and will be given a score of nine for the purpose of calculating average scores for empanelment and promotion.
Those graded between six and short of eight will be rated as 'very good' and will be given a score of seven and those in the bracket of four and short of six will be rated as 'good' and given a score of five.
The Ministry gave these guidelines in a letter to Chief Secretaries of all states and Union Territories.
The guidelines have been issued in view of the fact that there was wide disparity in awarding numerical grading among reporting authorities in the absence of commonly understood benchmark